Ocean Passage Planning

Ocean Passage Planning – Yacht Delivery Preparation

Delivery Captain is committed to deliver top quality service together with high level of safety at sea, to both crew and private owners. This can only be achieved by great attention to details and great professionalism performed by all our skippers and crew on duty.

It is very difficult to write down a complete list of things to do and strategies to follow when preparing a boat for a Delivery Across the Ocean. However here are some Tips and guidelines on how yacht deliveries preparation should be done. Things you should consider and things you must do for a successful trouble free professional delivery.

Whether is a new boat or second hand one, it makes no difference to us. Here at DC all boats are the same and are dealt with as if they were NEW! So I expect that my recommendations are considered at all times.

Below is a step by step work done on one of my deliveries. In this occasion I was delivering a sailing catamaran from Cape Town to the Caribbean. On arrival the boat from Robertson and Caine a Leopard 40 was not completely ready and lots of work from my side had to be done including following up step by step the perfect completion of the manufacturer work.

“Handover” (when the boat is passed on to you by a client/broker/commissioning agent)” is obviously a crucial point. As you will find out any boat will have small defects, due to construction, vessel movement, by being in the water for too long, or simply because of age.

Check the vessel inside and outside inch by inch, and find all possible scratches, chips, crack…they are there!

Woodwork problems:

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Woodwork part missing Woodwork coming apart at bottom of steps Same here but at the top. Here is much worse
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Another example Woodwork damaged by water filtering up from bilges Engine switch panel coming loose Engine switch panel coming loose



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Scratch on marble Chip on wooden floor Scratch on fibreglass Chip on fibreglass


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Smelly holding tanks.

Fill them and flash them over and over till smell goes away.

The side of the hull is marked due to dirty fenders (the new ones have not been used). Not a problem a simple clean would do but…take pics. Deep dirt on the side of the hull a little deeper may need some buffering…take pics.


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Check all the spares and safety

Equipment and stow them away safely.

In some cases the ropes/lines swap over is required. Stow them away safely and label all lines. Dirty bilges. Check them often Check under all banks


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Hull and hatches.

Hatches should be covered and protected with a strong adhesive clean film or similar, together with all glass work. Is the only way to get them across in perfect conditions.

Check  the net, clean dirty loose or damaged. This is a very delicate spot, and should not be used, especially for jumping! Check the state on lines, and deck gel coat

Take a lot of pics, as it is very difficult to check every inch, and is very important to have pics to go back to just in case we need to. So the more you take the more you are covered.

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Check all your blocks shackles

All the way up the mast, together with shrouds, and all standing rigging. Check instruments at the top of the mast are tight and secure them even more.

Check your reefing system and running rigging. A badly design reefing system cannot be change but you can definitely find the best way to use once you know it. Out at sea will be more difficult and you will not have enough tools for if. Check your furler line


Now it all must be written down on an exception list approved and signed.

In some occasion the boat will be repaired before departure, in some other decide to do it all at the other end. In any case all you have to do is keep track of it all “IN WRITING” and inform the office at all times.

These exception list will have to match the boat status on completion.

The boat is now in your hands and you are fully responsible till the day you complete the delivery and get your paper signed with good marks and with a very satisfied customer.


Time for wrapping then….And here is how I want it done!


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Foam wrapping is the best to use with some paper tape or even better with some industrial brown tape. In any case tape will come off with WD40 or white spirit. Include it in your shopping list Wooden boards are placed on top but cardboards are just as good. The more you cover the least you scratch or have to clean at the end.



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Special attention is given to the cooking are, since is used most.

We don’t usually use the oven so it remains new. The top however will suffer quite a bit so a good cover over with aluminium foil has to be done. Over and over bit by bit and nobody will even notice that you have used it.

Stainless parts must be covered to avoid scratches.

It will look like new once you take this cover off and no stress on cleaning along the way.

The outside seat will be under the sun all the time and used over and over day in day out. Take your time cover it well and you wont have to do it over an over again along the way with no tape left or covering material to use.

Contact us today for a Free Yacht Delivery Quotation.

Reliable – Fast – Safe – Yacht Delivery Service Worldwide – Very competitive price!

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